Overview of Team Formation and Registration for Winter ‘25

Thanks for your interest! We're excited you're considering joining us for the upcoming Winter 2025 season at IceHQ. We understand the importance of transparency in the team formation process and we're committed to being upfront about the timelines and team structures for the upcoming season.

The timeline of the Winter 2025 season can be found here.

Team composition

Each team will include one goalie and a number of skaters ranging from 15 (the minimum required by the league) to 18 (the maximum allowed by our club).

Waitlist process

We can add you to a waitlist if we can't place you on a team before the season starts. We will notify you as soon as possible about your status so you can explore other options if needed.

The club has agreed to assign players to teams based on the following priorities:

  1. Current players electing to stay in their teams for the next season.

  2. Players who have played in the past two seasons and, in the following order

    a. Have a history of volunteering with the club.

    b. Nominate to play on a specific team, even if it is promoted or relegated.

    c. Request placement in a particular division/night of the week

  3. New players joining the club, and Lights players returning after more than 2 seasons off.

This preference system is intended to make the decisions transparent and provide consistency. Including players who have played in the last two seasons encourages players to take time off from the club, either playing for others (other teams, IHV, or other sports) or resting.

Club team assignments

All communication will be via email, with links to our website. We will additionally make announcements on social media about coming deadlines. If you have a teammate who might miss these messages, please contact them using their preferred communication method. This is inclusion in action, and we can all make a difference.

Communication

Fee Structure & Dates

Team deposit: $50 due when filling out an EOI

  • First payment: $200

  • Second payment: $200

  • Third payment: To be confirmed

The final fee depends on league charges and team size but will be less than $200. The deposit and first payment must be paid before your first game, your Southern Lights fees cover insurance that used to be a separate fee. Full payment is required before the start of Term 3, 2025, unless arranged on a payment plan.